How to Archive Old Mailboxes in Exchange
The most common system for providing email to small businesses is Microsoft's Exchange server. Users each receive a personal mailbox that stores their mail, contacts, calendar and tasks. Many users fail to backup their mailboxes, however, and can lose their data if the server crashes. A proactive Exchange server administrator can make archives of users' mailboxes using Microsoft's ExMerge tool.
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Instructions
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Download ExMerge from Microsoft's website (see Resources). Extract the ZIP file to the binary directory of your Microsoft Exchange Server installation.
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Log on to your Exchange Server as an administrator.
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Run ExMerge. Enter your server name, and click "Next."
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Select the Recovery Storage Group/Mailbox Store, and click "Next."
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Select the user mailbox that you would like to archive, and click "Next."
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Type the desired name of the output file, and click "Finish." ExMerge will extract a copy of all content from the mailbox, and store it in a PST (Personal Storage Table) file.
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Tips & Warnings
If ExMerge fails, open the security tab of the mailbox store, find the "Administrator" group, and give it "Send As" and "Receive As" permissions. Log out and back in as administrator.
The resulting PST file should be copied to a backup solution, such as a tape drive or DVD.
Resources
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