How to File a Statement of Information

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A statement of information is a form required by the secretary of state of every state in which your company is doing business. The form must be filed annually disclosing the physical and mailing address of the company, the names and addresses of all executives and directors, the principal business activity and any registered agents accepting process serving for the company. Forms are often found online, and there is a nominal cost for registering.

Things You'll Need

  • Company information
  • Executive contact information

Contact (by phone or website) the secretary of state where you do business and confirm the deadline for filing the form. If you do business in more than one state, you will need to file a statement of information in every state. Your company is considered a foreign corporation in states it does business in but is not a resident in.

Obtain the statement of information form. You can file a physical copy or file electronically for most states. Find the right form in the right format according to the secretary of state's provided instructions.

Fill the form out completely. Update any corporate addresses and provide a complete list of the officers of the company with home addresses as requested on the form.

Pay the required fee. If you are mailing the form in, make the check payable to the Secretary of State. Online forms are processed with a credit or debit card.

Tips & Warnings

  • There may be a penalty for not filing the statement of information on time. Additionally, you may be fined or prohibited from doing business in states where you do not file a foreign corporation statement of information.

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