How to Use Letterheads in Corporate Offices

A document containing a company's letterhead automatically becomes a representation of the company itself. Because of this, proper use of the letterhead in a corporate setting is essential. Not only must you make certain that the letterhead is properly presented, you must ensure that the content of the document meets the standards and procedures of the company.

Instructions

1. Print the letterhead on a high quality, heavy paper stock. The smoother the paper you use, the better your letters will print, according to Advance Printing & Signs. Use a laser printer, if possible, as the colors and images will be brighter and more vibrant. Using cheap, thin paper or smudged, blurred images will give the impression that your company is lacking in professionalism.

2. Check the company information for errors and omissions. Include the company's logo, phone number, fax number and website. Any typos will make the letterhead look unprofessional and make it difficult for people to contact you.

3. Create documents on company letterhead appropriately. Use it only for official correspondence, not for personal or non-business use, even if you are corresponding with your company directly. For example, do not use company letterhead to write a resignation letter. In addition, do not use language or colloquialisms that leave a negative impression of your company. Always maintain professionalism.

References

• University of California: University Of California Letterhead and Business Cards
• Advance Printing & Signs: How To Create Professional Looking Letterhead Printing To Make You Stand Out From Your Competitors