How to Write the Cover Letter for a Business Proposal of Commercial Review Plans

Write a clear and concise cover letter.

All cities and towns require commercial review plans for new buildings and businesses. Contact the municipal authorities in your area to learn the relevant information and requirements. After you have written a business proposal it is necessary to include a cover letter. The cover letter identifies the item that you are sending and the person the proposal is being sent to. A cover letter should be concise and summarize the relevant information.

Instructions

1. Write a draft. Use the draft to organize and arrange the contents of the cover letter. A business letter has three parts: the opening, the body and the closing. Concentrate on the body of the letter. Use the body to present the most relevant information to the reader in a clear and succinct way. The business cover letter is a synopsis of the commercial review plan

2. Purchase and use a high-quality paper but don't get fancy. Choose white paper.

3. Write the opening section of the letter. The opening consists of two to three sentences. The primary function is to provide a polite greeting to the reader and to identify the purpose of the letter.

4. Write a clear, crisp, succinct paragraph for the body of the letter. The body of the cover letter is the most important part but it should be concise. Its purpose is to summarize in one or two sentences the primary points of the business proposal. Refer the reader to the key points in the proposal that help make your argument.

5. Finish the cover letter with a short closing paragraph. Include a pleasant farewell to the reader and contact information. Let the reader know that you are open to discussion about any points in the proposal that are unclear.

6. Proofread the cover letter. It is a good idea to have two or more people read it. Check for typos, grammatical errors and ambiguity. Make any necessary corrections and sign the letter.

References

• Nothing But Cover Letters: How To Write A Business Cover Letter
• University of North Carolina: Business Letters
• Official City of Greensboro Website: Commercial Plan Review