How to Merge mail in Microsoft Office Word 2007
Merged mailings allows you to combine a data source file with the original document, so mailings are personalized quickly. Microsoft Office Word 2007 uses mail merge to perform mass mailings, whether you're creating letters, envelopes, labels or postcards. You can create the mail merge manually or use a wizard. During the merge, you will only need to edit the first letter, envelope, label or postcard in your document. Word will replicate the layout and merge fields for you.
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Instructions
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Open a new document in Word 2007.
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Click the "Mailings" tab in the ribbon. Then select "Start Mail Merge" and "Step by Step Mail Merge Wizard" from the "Start Mail Merge" group.
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Go to the "Mail Merge" task pane on the right.
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Select the type of mail merge you want to perform from the "Select Document Type." Then click on "Next: Starting Document."
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Choose "Use the Current Document." If you chose "Envelopes" for the document type in the previous step, click "Envelope Options," customize your settings in the "Envelope Options" dialog box and click "OK." If you chose "Labels" for the document type, click "Label options." Then customize your label settings in the "Labels" dialog box and click "OK."
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Click "Next: Select Recipients" in the task pane.
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Select the "Use an Existing List" option.
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Double click the data source file you want to use. If you're using a table or query, Word will prompt you to select the sheet containing your data. Select the correct table or query, then click "OK" to close the "Select Table" dialog box.
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Deselect any recipients who shouldn't be included in the mailing. Click "OK" to close the "Mail Merge Recipients" dialog box.
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Click "Next" at the bottom of the task pane.
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Go to your document. To personalize a letter, place the insertion point in the address block. To personalize an envelope, go to the delivery address section of the envelope. To personalize a label, go to the first label on the page.
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Return to the task pane and choose "More Items." Then double click the merge fields you want to insert and close the dialog box.
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Return to your document to reposition the merge fields. To insert a space between the first and last names, place your cursor after the first name and press the "Space Bar." To separate the last name from the street address, place your cursor after the last name and press the "Enter" key.
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Return to the task pane and click the "Update All Labels" button if you're merging labels.
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Select "Next: Preview Your Letters," "Next: Preview Your Envelopes" or "Next: Preview Your Labels." Then select "Next: Complete the Merge."
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Choose "Print" to print the mailings right away or "Edit Individual Letters" to merge to a new document. Click "OK" at the "Merge to Printer" or "Merge to New Document" dialog box.
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References
- Photo Credit Yellow Red and Blue Envelopes image by Sophia Winters from Fotolia.com
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Comments
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I am trying to mail merge from Word to list of addressees on Excel. When I browse to select receipients from excel I get a window showing 2 folders. One says " Connect to new data source and another folder below it says "News SQL Server connection. I have tried clicking on both but I cannot get to excel spreadsheet that I want. When I tried going to the actual spreadsheet in question in "my documents" the list of addressees do not open. I would very much appreciate it if someone can guide me in successfully mail merging my letters. Thanks so much.
