How to Change Business Information
Your business' information will likely change at some point. Three of the most common pieces of information that could change for your business are its website, phone number and location. Other changes could be that you are offering a new product line or service. Customers, clients and the general public will need to know of all of your changes as quickly as possible. Be sure to remove your business' old information before you replace it with materials detailing your new information.
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Instructions
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Make a list of every place your business advertises, its creditors and its debtors. This includes the phone book, search engines, online advertising, newspaper classifieds, business cards, blogs and websites. Vendors, suppliers, local and federal governmen, and the post office are other places with whom you will need to share you business' new information.
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Change the information in places you can make the changes yourself first. One might include your website. Send out an email newsletter, if you have one (with the corrected information in the newsletter's header), notifying customers and others subscribed to it that your information has changed. Send out a letter or flier to your customers or clients by regular mail notifying them of any new business information. Change your address with the post office if you have a new location.
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Notify the IRS, local, state and federal government, as well as suppliers and vendors, creditors and debtors, your business' bank and others with whom you do business. For example, if you change your business' name, you will need to notify the IRS. You can do so by writing to the IRS where you filed your return, or by marking the correct box on your return if you have not filed one for the year.
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Notify customers of a new phone number by having your phone calls forwarded to the new number. Leave a message on the old number telling customers that you have switched numbers and that they are being redirected. Provide the new phone number a couple of times in the message. Do not disconnect the phone number for at least a few weeks while customers transition to your new phone number. If you have made any other changes to your business, leave a quick message that tells this to customers when they call as well.
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Contact the people who can make necessary changes in your business' advertisements next. Begin with the easiest. Call the phone book company in your area to change your listing for next year. Contact your local newspaper's advertising department to take out an advertisement notifying the public of your business' new information.
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Order new business cards that reflect your business' changes. Provide new business cards to all of your acquaintances and colleagues. Ask them to throw away the old ones. Take down business cards you may have posted on bulletin boards in town and put up new ones.
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References
Resources
- Photo Credit business card image by Leticia Wilson from Fotolia.com
