How to Share a Calendar in Outlook 2000

Minimize miscommunication and overlapping appointments with a shared calendar.

You can share your Outlook 2000 calendar with family, friends and coworkers. This is a convenient way to share your schedule and to send invitations to meetings and events. You can make your calendar accessible to any Outlook users and set the appropriate permission level for them to view or make changes to the calendar as needed. In Outlook 2000, the calendar is shared by using net folders.

Instructions

1. Create your group calendar. From your "File" menu, click "New" and select "Folder." Choose a name for your folder and select "Appointment items" from the "Folder contains list." Select a location for your folder in the "Select where to place the folder" list.

2. Select contacts that you wish to share the calendar with. Click on the folder that you created. Click "File," then "Share" and select "This folder." Click "Next," then "Add." In the "Type name or select from list" box, enter the names of the people that you want to have access to the calendar, and click "To." When you are finished making your selections, click "OK."

3. Set user permissions. Select a name in the "Member List" and click "Permissions." Set the desired level of permissions. Permissions can be assigned to several users simultaneously by selecting multiple names before clicking "Permissions." Click "Finish" to save your changes.

4. An invitation will be sent to the people you are sharing the calendar with. They will have access to your calendar after accepting the invitation.

References

• Microsoft Support: Share an Outlook Calendar by using Net Folders