How to Set Up NetMeeting in Outlook

The use of NetMeeting can take the place of a traditional office meeting.

NetMeeting is a video conferencing client that allows participants to interact with others in the same way they would in an actual conference room. During a meeting, participants can share documents and their desktops with others. NetMeeting users can set up meetings within Microsoft Outlook. You can set up a NetMeeting for a scheduled time or it can be an unscheduled, last-minute meeting.

Instructions

Scheduled NetMeeting

1. Download and install NetMeeting software (see Resources).

2. Open Microsoft Outlook by clicking "Start," then "All Programs." Microsoft Outlook is listed under "Microsoft Office."

3. Select "File," then "New" and "Meeting Request."

4. Select or enter the contact information for the invitees in the "To" field.

5. Enter the topic of the meeting in the "Subject" field.

6. Check the "This is an online meeting" box and select "Microsoft NetMeeting" for the program to use. Select the "Directory Server" from the list.

7. Check the "Automatically Start NetMeeting with Reminder" box if you want the meeting to automatically start at the designated time. Enter the start time and end time for the meeting.

8. Click "Send" to send the invitations to participants.

Unscheduled NetMeeting

1. Download and install NetMeeting software. NetMeeting must be installed on all of the participants' computers.

2. Log in to the directory server for the meeting. All participants must also be logged into a directory server. Open the document you want to share during the NetMeeting.

3. Select "Online Collaboration" from the "Tools" menu. Click "Meet Now."

4. Locate and select the directory server of the person you want to invite to the meeting in the "Find Someone" window. Select the person's name and click "Call."

5. Close the "Find Someone" window to view a list of participants who accepted the invitation and to begin the meeting.

Tips & Warnings

• The directory server is provided by the system administrator of your company.

References

• Microsoft: Integrating Outlook with NetMeeting
• Microsoft: Start an Unscheduled Online Meeting

Resources

• Microsoft: Microsoft NetMeeting