How to Transfer Email Files to a New Computer
Among the key tasks when switching to a new computer is transferring email files. The first step in the process is to back up the email data. Then, it can be imported to the email client, or program, on the new computer. Each email client is slightly different. But data export and import functions typically work similarly across different email programs. Make sure the new computer's email file type is compatible with the old one. If upgrading Outlook Express or Windows Mail, there shouldn't be any problem, as each program uses the same data file type.
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Instructions
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Create a backup folder on the desktop of the old computer. You will put the email files here, so give it a name you will remember.
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Open the email program on the old computer. Export the email data files. In Outlook, click on the "File" menu, then click "Export a File." Check the "Help" file of the particular email program if you don't see a similar option.
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Copy the data files yourself if there's no export option. Navigate to the email program's default backup file and copy it manually. Backups usually are located in the program or application data folder. Check the "Help" file for the location if in doubt.
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Place the email backup file from the desktop onto a flash drive. Another option is to move the backup file over a network connection if the old and new computers are on a shared network.
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Copy the backup file onto the desktop of the new computer and open the new email program.
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Click the "File" menu and choose "Import" to import the data files you just copied onto the new computer. Choose the files that were just transferred. The old email settings and addresses are automatically added to the new email program.
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