How to Make a Pay Check Stub
You must give your employees a paycheck stub if state law requires it. Notably, while one state may require that you give only employees with direct deposit a pay stub, another state may require that you give them one regardless of the pay method. Furthermore, the state may require that you put specific information on the stub. Noncompliance is a violation of state law and can lead to penalties from the state labor board. Therefore, it's critical that you issue a pay stub when required. You can make the paycheck stub using the method that best fits your needs.
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Instructions
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Use a free online calculator, such as PaycheckCity, to make the paycheck stub. Sign up for a free registration, and select the hourly or salary calculator. Each calculator gives you a printout of the employee's gross-to-net earnings based on the inputted wage and deductions data. This is a simple and convenient way of making paycheck stubs, particularly if you don't have many employees.
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Buy payroll software to make paycheck stubs. This is one the best ways of making paychecks if you have several employees and/or if you want a professional pay stub. The software calculates wages, deductions, has direct deposit capabilities and prints paychecks and pay stubs. Small to mid-sized businesses can use Z-Pay, QuickBooks or Sage Peachtree, and larger businesses can use Mangrove or FACT software. Only use this method if you'll be processing your payroll on-site, in which case you would need to hire payroll personnel. The software company typically provides the paper needed to print the paychecks and pay stubs.
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Use an online payroll service provider, such as Sure Payroll or Intuit. These companies allow you to process your payroll online. Once you sign up with the company, you would be given a user ID and password, which enables you to log into the system and upload your payroll data for each payroll period. You can also access and print paychecks and pay stubs.
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Make the paycheck stub using a spreadsheet program. Include your company name and contact information at the top of the page, and then include the employee's name, employee or department ID (if applicable) and the pay period start and end dates. Your headings should include: regular hours, regular pay rate, gross pay, deductions and net pay.
You can include as many headings as necessary, such as overtime, bonus and benefit days (such as vacation and sick time). You can also break down the deduction headings into statutory, such as payroll taxes and wage garnishments; and voluntary, such as medical and retirement benefits. As long as the pay stub gives a breakdown of the employee's gross-to-net earnings for the pay period, you may design it however you want. Always save the blank pay stub template onto your hard drive for future use.
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