How to Reduce Business Costs With Email

Email is a cost-effective way of communicating over long distances.

Email and computer-based communication have reduced the need for hard copies of documents, creating not only a greener office but also reducing office supply costs. Email and electronic documents have minimized the need for traditional communication methods, such as printed letters. Creating a greater reliance on email and other technology in the office reduces expenses as there are only upfront costs for the technology and their use can be unlimited. For example, an Internet connection and email hosting may cost X amount a month but the company can send thousands of emails for that flat rate.

Instructions

1. Send electronic invoices. Use email to send invoices to clients instead of hard paper copies. This will reduce shipping and paper expenses. The client will also receive the invoice faster. The sender has a copy in their sent mail and can request a receipt. A receipt confirms the recipient received the email. This way both parties know when the invoice was sent and received, thus expediting payment.

2. Use email instead of calling on the phone. International calling for a company can be expensive. Employees who are travelling can keep in contact with clients and colleagues by email instead of calling. This reduces communication expenses significantly.

3. Email presentation notes rather than printing them. During meetings and presentations, each listener in the audience may want a copy of the speaker's notes or slides. Instead of printing the notes, email them. Each person can use an electronic copy on their laptop during the presentation and make notes electronically. This reduces printing costs and ensures that if a copy does get printed it will be used.

4. Email marketing information and proposals. Printing and binding high-quality marketing brochures and proposals can be expensive for a company. Sending this information over email reduces printing and shipping costs.

References

• Survival Insight: 10 Easy Ways to Cut Business Expenses
• Admin Secret: 13 Ways to Cut Business Expenses
• Best Small Biz Help: How to Reduce Expenses for Your Small Business