How to Add More Labels to the MS Outlook Calendar

Add labels to the MS outlook calendar by using categories.

Labels to the Outlook calendar are referred to as categories. Categories are used to organize your calendar's appointments and events. Outlook categories can be assigned to different colors so you can visually identify different appointments and events on your calendar. Outlook calendar items can be assigned to single or multiple categories as you organize your calendar.

Instructions

1. Open Outlook and click on your "Calendar" icon in the Navigation Pane. Select "New" from the menu bar. An untitled appointment opens. On the Appointment tab of the ribbon, select "Categorize." When the drop-down box appears, select "All Categories." The Color Categories dialog box appears.

2. Create new categories by clicking the "New" button in the Color Categories dialog box. The "Add New Category" dialog box appears. Type the name of your new category in the "Name" field. Assign a color to this new category by clicking the "Color" drop-down box.

3. Assign a shortcut key, if you want one, to this category in the Color Categories dialog box. Click the "Shortcut key" drop-down arrow and select a shortcut for your new category. Click "OK" twice.

4. View your categories in the untitled appointment by clicking on the "Categorize" button. These categories are available for all components of Outlook, and not just the calendar. You can assign email, tasks, notes and contacts to different categories.

References

• Microsoft: Create and assign color categories