How to Update Labels in Word 2007

Update address llabels in a Word 2007 mail merge.

Microsoft Word 2007 features the ability to create mass mailings for address labels, so you can efficiently create and print out labels. It comes in handy for holiday letters and company mailings. Once you set up the labels and connect the mail merge to an existing address list, print out the labels onto a sheet of label stickers. After setting up the initial label, you need to update the labels to replicate the content onto the remaining labels and complete the mail merge.

Things You'll Need

• Microsoft Word 2007
• Mail merge document
• Label sheets

Instructions

1. Open an existing mail merge document in Microsoft Word 2007. If you've never done a mail merge before and are starting from scratch, begin with the step-by-step Wizard. On the "Mailings" tab, click "Start Mail Merge" in the "Start Mail Merge" group. Click "Step-by-Step Mail Merge Wizard" to begin.

2. Add the placeholders, also known as the mail merge fields, after you have properly set up your labels document, connected it to a list of recipients and mapped out the mail merge fields. Begin by inserting content into the first label in your document. This content, such as a picture or logo, will appear on each label. Click the "Insert" tab, then "Picture" in the "Illustrations" group to insert an image onto the first label.

3. Click the area on the label where you want to insert the placeholder text. Once the merge is complete, the placeholders will be replaced with corresponding parts of an address record in your address list, placing one address record onto each label.

4. Click the "Mailings" tab. In the "Write & Insert Fields" group, click "Address Block" to insert a placeholder address. In the dialog box, select all the address elements you want to include and the format you prefer. Click "OK." Edit the first label as needed so that it appears the way you want it.

5. Click "Update Labels" in the "Write & Insert Fields" group. This will replicate the content of the first label onto all of the other labels. Once the merge is complete, each label will contain one address record from your address list.

References

• Microsoft Word 2007 Help: How to Update Labels in Word 2007