Microsoft Office Outlook Tutorial

Microsoft Office Outlook is the email component of the Microsoft Office Suite.

Microsoft Outlook is the email component of the Office suite. It contains an email program, calendar, contacts and tasks. Use Microsoft Outlook to manage emails, events, appointments and tasks electronically so you have a single organized point of reference for electronic communication.

Instructions

1. Check email by using Microsoft Outlook. Outlook has tools that let you sort and organize email efficiently. You can create rules to automatically move and organize emails or you can do it manually. You can manage several email accounts within Outlook.

   Open Outlook. Check email by clicking the "Inbox" in the Navigation Pane and pressing "F5." Sort email by clicking on the column headers in the "Inbox." If you want to sort email by date, click on the "Date" column header. You also can sort by the sender and subject line.

2. Manage your calendar in Outlook by creating appointments and events. Add categories to your scheduled events to help organize and manage them. Set reminders so you don't forget about these scheduled events.

   Click on the "Calendar" in the Navigation Pane and select "New" from the Menu bar. Enter a subject and location for an event. Add a start and end time or set it as an "All Day Event." Add notes about this scheduled event in the Notes Pane. Add a reminder by clicking the "Reminder" button. Save the scheduled event by clicking "Save & Close."

3. Create contacts to help manage customers, vendors and other people with whom you deal. Save details of the contacts under the General and Detail tab.

   Create a contact by clicking the "Contact" icon in the Navigation Pane. Select "New" from the Menu bar. Add the name, email address, phone number and mailing address under the "General" tab. Add additional information such as spouse name, birthday and work details under the "Detail" tab. Once you have the address of a contact, click the "Map of Address" button to generate a map to this contact's address through Bing.

4. Add tasks to manage your to-do list. Tasks can be set with reminders and they can be delegated to other people to manage. As you complete a task, mark it as "Complete" and move on to the next task in the list.

   Create a task by clicking on the "Tasks" icon in the Navigation Pane. Select "New" from the Menu bar. Add a subject, start date, due date, reminder and priority. Specify the percentage complete if necessary. Set a reminder by checking the "Reminder" box. Add notes in the Notes Pane.

References

• Microsoft: What's new in Microsoft Office Outlook 2007

Resources

• Microsoft Outlook 2010