How to Set Up Mailing Labels in Microsoft Word

Printed labels are helpful for mailings.

Printed mailing labels can be a great time saver for mass mailings or return addressing. Technology has come a long way from the word processor, which required each label to be typed individually. Entire sheets of labels can be built and printed using Microsoft Word. Creating mailing labels in Microsoft Word may seem intimidating, but the process is very simple.

Things You'll Need

• Labels

Instructions

1. Open a new document in Microsoft Word. From the Tools menu, choose Letters and Mailings, then choose Envelopes and Labels. A dialog box will open with two tabs. Click to activate the Labels tab.

2. Find the label number on the box of labels that you will be using. This is usually printed on the front of the box, as well as in the margins of the label sheets.

3. Click on Options to bring up a list of label choices. Scroll through the list until you locate the number for your labels. Choose this number and click OK.

4. Click New Document to create a new document formatted for your label size. Type address information in each label box and use the Tab key to move between labels.

5. Print labels by manually feeding the label sheet into your printer. Depending on your printer, you may need to select Manual Feed in Print Options.

Tips & Warnings

• Labels can also be created with a mail merge from an Access address database or an Excel worksheet.

• If your label number is not an option, choose an alternate with similar dimensions.

• Create an entire page of identical labels by typing label text in the text box on the labels dialog box before clicking New Document.

• Different versions of Microsoft Word follow the same basic process, but menus may have slightly different names or locations.

References

• Microsoft: Answer Box-Print mailing labels in Word