How to Share Tasks With Outlook 2007

Sharing tasks is done by sending invitations and setting permissions.

Outlook tasks are to-do lists that you maintain electronically. They can be integrated with your calendar to help keep you organized. You can delegate your tasks to different people to get different projects done. Tasks can also be assigned different priorities and percentage complete. If you decide to share your tasks, you must be on a network that uses Microsoft Exchange server 2000, Exchange Server 2003, or Exchange Server 2007. Share tasks involves sharing your tasks folder and giving others access to it.

Instructions

1. Share your task folder with certain people by using the Share option in the Navigation Pane. Open Outlook. Select "Tasks" from the navigation pane. Select "Share My Tasks" folder. Enter the name of the people you are sharing your task folder with. Select "Request permission to view recipient's task folder" if you want to see their tasks. Click "Send" and "OK" to send the invitation to people that you want to see your shared tasks.

2. Share your task folder with everyone by using the Share option in the Navigation Pane. To share your tasks, open Outlook. Right-click on your "Tasks" in the navigation pane. Select "Change Sharing Permissions." On the Permission tab, click "Default."

3. Select a permission level. Locate the people that you are sharing your folder with. Change the permission level based on the level of accessibility you want to give to people using your shared folder. The owner permission level can do anything to the tasks while the reviewer can only read tasks. There are several permission levels between owner and reviewer. Pick the one that best fits your needs.

References

• Microsoft: Share Task Folders with Others

Resources

• Read this Article in Spanish