How to Scan and Email a Document on a Mac
Being able to scan a document and then email it from a Mac has minimized the need to have a fax machine. You can scan a document and then email it using programs that are provided with the Mac OS X operating system at no cost. You will need a USB scanner and an Internet connection, but otherwise no special skills or expertise in how a scanner works.
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Instructions
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Plug the USB cable from the scanner into a USB port on the Mac. Turn the scanner on. Raise the lid. Place the document you want to scan and then email face down on the scanners glass. Close the lid.
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Double-click on the “Applications” folder that is inside of the Mac’s hard drive. Scroll down inside of the window that opens to the “Utilities” folder. Double-click on the “Utilities” folder to open its window. Scroll down to Image Capture. Double-click on Image Capture to launch it.
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Select the name of the scanner in the left column of the Image Capture program’s main screen. Wait as the scanner provides a low resolution scan of the document on the Image Capture program’s main screen. Choose “Color, “Black & White” or “Text” from the “Kind” drop down menu on the right side of the Image Capture program’s main screen.
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Select “256 Grays” or “Thousands of Grays” from the “Grays” drop down menu if the document is not in color. Select “Millions” or “Billions” from the “Colors” drop down menu if the document is in color.
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Select a resolution for the document, for example, “150” or “300” from the “Resolution” drop down menu on the right side of the Image Capture program’s main screen.
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Select “Desktop” from the “Scan To” drop down menu on the right side of the Image Capture program’s main screen. Name the document that is going to be scanned in the “Name” column on the right side of the Image Capture program’s main screen.
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Select “JPEG” from the “Format” drop down menu beneath the “Name” column. Check the “Color Restoration” checkbox on the right side of the Image Capture program’s main screen if the document is in color.
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Click the “Scan” button at the bottom right corner of the Image Capture program’s main screen.Wait for the scanner to start up and scan the document. Quit the Image Capture program when the scanner is no longer scanning. Turn off the scanner.
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Double-click on the “Mail” program that is inside of the “Applications” folder to launch it. Click on the “Compose New Message” button at the top of the program to open a new email message. Enter an email address in the “To” field at the top of the email message. Enter a subject in the “Subject” field that is below “Compose New Message.”
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Enter a message in the center column of the email message. Drag the JPEG file that was made from the scan of the document that was in the scanner.
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Press the “Send” button at the top left of the email message to send the message and the document to the email address.
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