How to Print Payroll Checks on Plain Paper

Regardless of the size of the company, employees must receive wages for hours worked or commission earned. Many companies perform payroll every week, bi-weekly, semi-monthly or monthly. Most organizations utilize payroll software, which easily and quickly produces and prints payroll checks. Although investing in payroll software is convenient, you can create your own paystub and paycheck. No matter the size of your organization, you can create and print payroll checks on plain paper.

Things You'll Need

• Payroll software, if applicable

Instructions

1. Create a template for your payroll. The template should include the general headings for a payroll stub: employee name, pay period date, hours, pay rate, overtime hours and rate, gross pay, involuntary deductions (taxes and deductions), voluntary deductions (health, retirement and so forth) and, finally, the net pay. You may also include sick days, vacation days, holidays, etc.

   The payroll check should include the employee's name, company's account number, check number, date of check and the net amount. Lastly, save the document on your computer.

2. Log in to your company-sponsored payroll program. Many companies have a standard program that is used to calculate employees' wages. Enter the pertinent information in the required fields; most of these fields are similar to Step 1. Enter the hours and pay rate for the employee. Check each employee paycheck prior to printing to ensure the net pay amount is accurate.

3. Load your plain paper in the printer. Go to "File" menu on the upper left-hand side and click "Print." You just printed your payroll check on plain paper.

Tips & Warnings

• Most payroll programs are preset with Federal and State tax percentage deductions.

References

• Intuit: How to Print/ Reprint a Pay Stub
• Paycheckcity: Paycheck Calculator