How to Send a PowerPoint

Send PowerPoint with e-mail

PowerPoint is a presentation software that may be used as a visual aid during training, seminars, business meetings and the like. Presentations may be displayed for a large audience using a projector or through an Internet webcast. PowerPoint presentations may also be emailed to another person. When sending PowerPoint presentations through email, there are a couple of options on format. PowerPoint presentations may be sent as a .PPT, .PPS or as a .PDF. The PDF format is available only in PowerPoint 2007 and 2010.

Things You'll Need

• Internet connection
• Microsoft Office PowerPoint

Instructions

1. Open the PowerPoint presentation you wish to send.

2. Click on the "File" menu and choose "Send to."

   In PowerPoint 2007, click on the Office button and choose "Send."

3. Select the format in which you wish to send the PowerPoint. Once selected, a new email window will open with the PowerPoint file attached.

4. Type a subject line and text to the recipient and click on the "Send" button.

Tips & Warnings

• In PowerPoint 2007, users may choose to send the PowerPoint as a .PDF. This is a wise choice, because some users may not have a PowerPoint viewer. Most users, both PC and Mac, have a PDF viewer that will allow them to view the presentation when sent as a .PDF file.

• When sending as a .PPS, ensure the recipient will not be making changes to the file. .PPS format is used for viewing only.

• When sending PowerPoint files as a .PPT format, ensure that the recipient of the e-mail has the PowerPoint software. If not, they may not be able to open your attachment.

References

• Microsoft Support