How to Set Up an Automatic Email

Automatic emails are messages that are sent out automatically to anyone and everyone who tries to email you. They can be used if you are going on a vacation, on extended leave, away for the day, or if you are planning on switching email clients (getting a new email address). They are helpful because they let someone who is waiting for an email response know that you are not be able to respond to their message. You may write whatever you want in the automatic message.

Things You'll Need

  • E-mail address


  1. Setting Up an Automatic Email in Gmail

    • 1

      Log in to your Gmail account.

    • 2

      Click on "Settings" in the upper, right-hand corner of the screen.

    • 3

      Scroll down to "Vacation Responder" near the bottom.

    • 4

      Click the bullet labeled "Vacation responder on" to select it.

    • 5

      Click in the white space next to the words "First day" and select the first day you would like everyone to see the automatic email in the calendar that pops up.

    • 6

      Select the box "Ends" to add an end date for the automatic email.

    • 7

      Type a subject for the email in the white box labeled as such.

    • 8

      Type a message into the blank box next to the word "message" such as "I am on vacation until August 15 and will not be able to see or respond to your message until then. For immediate help, contact the help desk at 555-5555."

    • 9

      Click the box next to "Only send a response to people in my Contacts" if you would like this automatic email to be sent to only the select people you have added in your contact list. Click "Save Changes" at the bottom of the page.

    Setting Up Automatic Email in AOL Mail Basic

    • 10

      Log in to AOL Mail Basic.

    • 11

      Click on "Settings" in the right-hand corner of the screen, the second option from the left.

    • 12

      Click on "I am unavailable," "I am away until..." or "Custom" in the drop-down box under the "Mail Away Message" section in the middle of the screen. Click on the white box that will appear and verify that the text in the box is correct. Add a date that will tell whoever emails you when you will return.

    • 13

      Click on the "Save" at the bottom of the screen.

    Setting Up an Automatic Email in Yahoo! Mail Classic

    • 14

      Click on the second option in the upper right-hand corner labeled "Options," and then click on "More Options...," the third link from the top.

    • 15

      Click the third link from the bottom, labeled "Vacation Response."

    • 16

      Click on the starting month, day and year when you will be gone in the drop-down boxes under "Auto-respond from."

    • 17

      Click on the drop-down boxes under the text "up until (and including)" and choose the month, day and year you will return.

    • 18

      Type a response that will be sent to everyone who emails you when you are gone under "Generic Response."

    • 19

      Check the box labeled "Send a sample copy to my Inbox" to see how your vacation message will look to people who receive the message.

    • 20

      Type a custom response to be sent to people who use specific e-mail clients under "Special Response (optional)" such as Yahoo!, Gmail, or AOL Mail. Input the domain name in the last box (for example,,

    • 21

      Click on the "Save Changes" button on the white toolbar at the top of the page.

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