How to Email a Follow up After a Business Meeting

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Follow up is an important practice in business.
Follow up is an important practice in business. (Image: young business man 6 image by Paul Moore from <a href='http://www.fotolia.com'>Fotolia.com</a>)

One essential skill that will contribute to your success in business is the ability to write a successful follow-up email. In the flurry of any business event where you meet several important people in a brief amount of time, it is easy for potential contacts to lose your business card or even fail to remember your face. When done properly a follow-up email will help grow your business contacts, whether partners, clients or sales leads.

Send your follow-up email within two days of your meeting. This will ensure that your contact is not lost in the affairs of the work week. For weekend meetings, an email sent out Sunday evening will land at the top of your contact's inbox and demonstrate you are serious about the contact.

Be timely in your follow ups.
Be timely in your follow ups. (Image: man looking at watch image by Ramona smiers from <a href='http://www.fotolia.com'>Fotolia.com</a>)

Include the business meeting's name in the subject header of your email. This will allow your contact to recall the meeting and your conversation together.

Specific details will help you be memorable.
Specific details will help you be memorable. (Image: typing #5 image by Adam Borkowski from <a href='http://www.fotolia.com'>Fotolia.com</a>)

Reintroduce yourself by name and briefly mention your business in the opening line of your email. If your contact has lost your business card, or otherwise doesn't remember you, this opening will save time in their workday.

Business cards can easily be lost.
Business cards can easily be lost. (Image: business man hand show visiting card image by Anatoly Tiplyashin from <a href='http://www.fotolia.com'>Fotolia.com</a>)

Politely state your purpose for continued contact. Keep your overall message brief yet informative. According to Freelance Switch, an effective follow up highlights the benefits of working with you.

A positive tone is important for a good email.
A positive tone is important for a good email. (Image: smiling girl is working with laptop image by Petro Feketa from <a href='http://www.fotolia.com'>Fotolia.com</a>)

Follow through with any requests or promises you made during the initial meeting. You may have told your contact you would pass on a services quote, or contact information for a potential client. Doing this promptly demonstrates your reliability and encourages a continued relationship in the future.

Tips & Warnings

  • Show your gratitude in the email by thanking your contact for staying in touch.
  • Emphasize your availability and your desire to remain in touch.
  • Be careful about including unsolicited attachments. While good intentioned, your email may appear to be spam, possibly causing you to lose a valuable contact.

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