How to Arrange a Teleconference
A teleconference involves connecting two or more people who are in different locations through the dial-up telephone lines. You can use your own phone to arrange a teleconference or you can use some type of bridging service. Bridging services provide a central telephone number that meeting participants access from their phone using a pass code number.
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Instructions
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Using Your Own Phone
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Schedule a date and time for the teleconference to take place. Make all the parties involved aware of the meeting date and time. This can be accomplished through a quick email containing the meeting details or by placing a call personally to each individual person.
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Dial the first party's number. Confirm the person's presence on the line and make sure you have a good connection.
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Press the "CONF or CONF/TRN" key located on your telephone. Listen for a dial tone and dial the next party number.
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Press the "CONF or CONF/TRN" key again to connect all parties. Repeat this procedure to add as many parties allowed by your telephone manufacturer.
Using Bridging Services
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Locate a company that provides bridging services. Unlimited Conferencing and PGI are two companies that offer this service. Once you locate a company and sign up, you will be provided with your own dedicated number and access code.
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Schedule your conference. Many platforms are provided for you to schedule your teleconference sessions. You can schedule it online on the company's website or call in to schedule it.
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Send meeting information to all parties involved in the conference. Provide them with the dial-in number and pass code to enter into the conference session. Many companies provide a handy RSVP email invitation tool that you can can use to send to your group.
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Tips & Warnings
If you have more than one person participating while in the same room, you can arrange to teleconference using a two-way speaker phone device.
