A W-9 is a tax form you fill out usually only one time when you start a new job. The company you work for keeps this on file for their records so that wage information can be properly filed. The W-9 form contains information about you including your full name, address and social security number. When you sign this form you are stating that all the information is correct and that you are a legal United States citizen, permanent resident or registered alien. You can request a copy of your W-9 to check the information or to update any old address information.
Find the phone number or contact information for the Human Resources division of the company you work for.
Call the Human Resources office during regular business hours. Leave a message, if necessary, with your full name, phone number and a time when someone in the office can return your call.
Ask the Human Resources office if you can receive a copy of the W-9 that the company has on file for you. Give the secretary information about where to send the W-9 if he knows without a doubt who you are, either through email, fax or regular mail.
Be prepared to go and physically pick up the W-9 if you work for a large company and the Human Resources office needs to verify your identity. Bring photo identification along with you.
Show the necessary identification to receive the copy of your W-9.