How to Leave a Professional Voicemail
When leaving a professional voicemail, you must remember to adhere to same standards as you would in a business setting. Whether the voiemail is for a colleague or a client, it's important to be respectful. A professional voiemail should also be clear, concise and include all of the appropriate information, such as a call-back number.
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Instructions
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Review what you want to say in your voicemail before leaving it. You must always be prepared for the chance that the recipient won't pick up. It may even be helpful to keep some key points on a piece of paper in front of you.
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Greet the person, and make sure to use their name. For example, "Hello, Mike" is a nice way to start off a voicemail, and if the person you are calling has a roommate or family, they know who the message is for.
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Identify yourself. If the person does not know you well, then you may want to include a descriptive sentence. For example, "This is Jennifer from Capitol Communications."
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Tell the person the reason you're calling. Be brief, and condense the information into a couple of sentences.
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Ask them to call you back, and include your phone number, extension and what time you are able to take their phone call. If you give a business number, and you're only at your desk from 8 a.m. to 5 p.m., then you should tell them that.
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Speak at a moderate volume, and speak clearly.
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