How to Turn Down a Job Offer Gracefully

Declining a job takes careful consideration.

Turning down a position you have applied for can be a difficult decision to make, especially in a tough job market with a large population of unemployed workers vying for the same job. There may be several factors to consider when declining, such as whether or not you and the job are a good match, employment packages that are not acceptable or if you've simply received a better offer. In all instances, it is preferable to decline graciously. You never know when you may meet or network with this employer again.

Instructions

1. Call the company as soon as you have made your decision. Speak to the hiring manager or senior person who interviewed you. Be polite, gracious and professional in your tone.

2. Tell him you have carefully thought over the job offer and that you have made the decision to decline. If asked why you are declining, be honest. Your decision to decline is usually due to finding a better fit elsewhere, and it is acceptable to state this.

3. Craft a carefully thought-out letter declining the position after hanging up the phone. Offer your thanks and appreciation for the time they gave you and for their confidence in your abilities. It is acceptable to say that the offer is not a good fit without going into details. Close the letter by wishing their organization continued success.

4. Mail the letter as soon as you write it so that it gets to the recipient as quickly as possible.

References

• Virginia Tech: Declining a Job Offer