How to Send a Letter Envelope

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It is important to know and use proper formatting when sending an envelope. The letter is more likely to be delivered on time if the return address, address and postage stamp are placed correctly.

Things You'll Need

  • Envelope
  • Pen
  • Postage stamp
  • Names
  • Job titles
  • Addresses
  • ZIP codes
A neatly written address is more likely to reach its destination quickly and easily.
A neatly written address is more likely to reach its destination quickly and easily.

Step 1

In the top left corner of the envelope, write the return address. This is the name and address of the person or company sending the letter (sender). Write the sender's name on the first line. On the second line, include the street address. The city, state and ZIP code go on the third line. When writing the state, use postal abbreviations in capital letters. Do not use periods.

The return address is the only guarantee that the sender will be notified of a lost or stray letter.
The return address is the only guarantee that the sender will be notified of a lost or stray letter.

Step 2

In the center of the envelope, write the address.This is the address of the person or company who will be receiving the letter (recipient). Write the person's name or the name of the company on the first line. On the second line, include the street address. The city, state and ZIP code go on the third line. When writing the state, use postal abbreviations in capital letters. Do not use periods.

Check carefully to make sure the address is correct before sending the letter.
Check carefully to make sure the address is correct before sending the letter.

Step 3

Select a letter service. Letter service determines how quickly the letter will be delivered. Choose the service that best matches your needs. Consider the rates, urgency and any special considerations such as signatures required, if any.

Select a letter service that matches particular or specific needs.
Select a letter service that matches particular or specific needs.

Step 4

Insert any contents that accompany the letter. Check with the postal service to make sure the letter meets size and weight specifications. Oversize and overweight letters will not be delivered, so be cautious. After paying for the service, check the receipt for a tracking number if applicable, and put it in a safe place for future reference.

Insert contents carefully, and check specifications related to size and weight.
Insert contents carefully, and check specifications related to size and weight.

Step 5

In the top right corner, attach a current postage stamp. Check to make sure the return address and address contain the necessary information such as name, address, city, state and ZIP code. Place the letter in the appropriate letter slot of a mailbox. Track the letter online until it has been delivered if you used a service with a tracking feature.

Tracking numbers make it easy to monitor when the letter will be delivered.
Tracking numbers make it easy to monitor when the letter will be delivered.

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Tips & Warnings

  • Use the abbreviations Ave., Blvd. and St. when writing the numbered address: 2000 Bennett Ave.
  • Abbreviate points on the compass: 555 W. 19th St.
  • Consider specialized services if the letter is running late or needs to arrive by a specific date.
  • Make sure the stamp is securely placed on the letter in the proper location and that nothing restricts it. Check to make sure that any contents are mailable. Postal services have lists of any items that do not qualify for mail service.

References

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