It is important to know and use proper formatting when sending an envelope. The letter is more likely to be delivered on time if the return address, address and postage stamp are placed correctly.
Things You'll Need
- Postage stamp
- Job titles
- ZIP codes
In the top left corner of the envelope, write the return address. This is the name and address of the person or company sending the letter (sender). Write the sender's name on the first line. On the second line, include the street address. The city, state and ZIP code go on the third line. When writing the state, use postal abbreviations in capital letters. Do not use periods.
In the center of the envelope, write the address.This is the address of the person or company who will be receiving the letter (recipient). Write the person's name or the name of the company on the first line. On the second line, include the street address. The city, state and ZIP code go on the third line. When writing the state, use postal abbreviations in capital letters. Do not use periods.
Select a letter service. Letter service determines how quickly the letter will be delivered. Choose the service that best matches your needs. Consider the rates, urgency and any special considerations such as signatures required, if any.
Insert any contents that accompany the letter. Check with the postal service to make sure the letter meets size and weight specifications. Oversize and overweight letters will not be delivered, so be cautious. After paying for the service, check the receipt for a tracking number if applicable, and put it in a safe place for future reference.
In the top right corner, attach a current postage stamp. Check to make sure the return address and address contain the necessary information such as name, address, city, state and ZIP code. Place the letter in the appropriate letter slot of a mailbox. Track the letter online until it has been delivered if you used a service with a tracking feature.