How to Create a Business Bid for Cleaning
If you own a cleaning company or planning on starting a company, it is important to know how to structure and write a business bid. A business bid is essentially an offer that a company makes for the acquisition of goods, assets, or services. In this case, it is an offer for a service: cleaning. This is the first impression that a company has of your services, so you want to make sure that the layout and structure of your bid looks professional and well organized.
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Instructions
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Buy blank bid forms at an office supply store or create your own bid form on your computer using Microsoft Excel. Excel allows for flexibility to customize the bid to your specific business needs.
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Put your business name and contact information at the top of the page. You can insert this information into a cell, or insert it as the header. You should also include business license information at the top of the page so your potential clients know you are certified to provide your services.
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Click on the cell you want to enter information in. You will need basic sections, such as service, hours, and price. Have these sections going across the page and then enter the corresponding information into the cells below. Remember, this is a bid and it is going to be compared with bids from other companies. You want your bid to be competitive in its pricing and stand out among the others, so it needs to be clear and easy to read. List the price of all your services, the hourly rate and then the total price at the bottom.
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Explain what the services include if it isn't clear in the name of the service. Break down the services so customers know what they are being charged for.
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List any additional services that are available. This is a good way to up-sell the client on upgrades to the basic cleaning cost. You can do this on the bid or on a separate sheet of paper. If the client chooses you as their cleaner, they want to know the range of services they can expect from you.
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Mention at the bottom of the bid that you stand by the quality of the service you provide and guarantee customer satisfaction. If a customer is not completely satisfied, you will go back and re-clean the job site. This policy can ensure potential customers that you are serious about what you do and are committed to customer satisfaction.
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Write a section about payment terms and options. If you require a down payment on the a cleaning job when it is booked, write it down here. Outline how the payment process works so it is clear to the client from the beginning and you don't run into confusion down the line.
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Include references with the bid you send out. Potential clients like to see that your current or past clients have been satisfied with the quality of your service. This always helps solidify the decision making process.
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Review the bid and make sure your calculations of all the services are correct. Insert a Signature and date line at the bottom of the bid for both yourself and the potential client if they choose to go with your services. Print the bid to make sure everything looks good. Before you send it out to your client, sign and date it. Send off the original bid to the customer and keep a copy of the bid for your own records.
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References
- Photo Credit boy with clean image by pavel siamionov from Fotolia.com
