How to Write a Proposal for an Event Coordinator Job

A special events coordinator can plan activities from a garden weeding to a business trip.

In many companies, the need for greater exposure is growing. A successful marketing approach requires employees to promote their company's product in new and interesting ways. More often than not, companies are creating "event coordinator" positions to handle these responsibilities. You can write a proposal for this job title and fill it yourself. First you need to show how your company can benefit.

Instructions

1. Narrow down the types of events that would raise the profile and improve the bottom line of your company. The special events could be as varied as award ceremonies, gift-basket giveaways, radio promotions or dance-a-thons.

2. Plan the logistics of one event, including staff desired, lead time needed, promotional materials required, and price considerations. Summarize your findings in a draft proposal.

3. Present the draft proposal at a company meeting and get feedback about the feasibility of having you coordinate these responsibilities.

4. Offer to coordinate one of these events on a pilot basis to work out the kinks. Work closely with the vendors and establish important contacts. Keep detailed accounts of the event's attendance numbers and outcome.

5. Pitch the success of the trial event to the supervisor or appropriate person in your company's hierarchy. Include media clippings and any donations received.

6. Complete your final version of the proposal for the position of event coordinator with an expense budget and salary requirements.

Tips & Warnings

• A professional job proposal anticipates questions and answers them.

• Not all event coordinators have backgrounds in hospitality management.

References

• Event Planner Job Description