How to Add Hours on Payroll

Add Hours on Payroll

Errors occur, even in the world of payroll where there is bound to be a manager or supervisor who forgets to add an employee's hours to their timecard. If you are a payroll processor or payroll clerk, you have undoubtedly been the person contacted to correct this mistake or to add hours to someone's timecard or paycheck.

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Instructions

Instructions
- 1
  
  Verify the amount of missing hours with the manager or supervisor to ensure that you will enter the correct amount.
- 2
  
  Open your payroll software and find the employee(s) in question either by performing a name search or searching using their employee ID number in your payroll system.
- 3
  
  Select the employee to whose timecard you need to add hours.
- 4
  
  Determine whether you need to change the employee's hours to include the missed hours, if you need to add a new line to include the new hours, or if you need to add hours because there were none included.
- 5
  
  Add the hours as instructed by the manager or supervisor. Save your changes and close the employee's record.

Tips & Warnings

It is always best to ask the manager or supervisor for the employee's name as well as their employee ID number. Sometimes you will have several employees with the same name. That is why it is best to ask for the employee ID number as well as the name to ensure that you are adding hours to the correct employee record.
Make sure that payroll is not closed or that it is not past the payroll deadline before adding additional hours. If you add hours to a closed payroll then the changes will not take affect.

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How to Add Hours on Payroll

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