How to Create a Club Charter
According to soccer star David Beckham, "Being at a club that supported me meant a lot." Clubs are a great way to share activities and support with others who have similar interests. One of the major steps in creating a club is the formation of a charter. Created at the formation of a club, the charter outlines the rules and procedures that the club will follow. A well organized charter allows the organization to run efficiently and reduces conflict.
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Instructions
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Hold a Meeting
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Arrange a meeting of interested individuals to create the charter. Schedule the meeting.
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Attend the meeting. Begin with the discussion of the charter. Have someone take down decisions as they are made.
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3
Determine a name for the club. Record suggestions and then vote on the favorite.
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4
Brainstorm the club's purpose. Record the ideas. Work collaboratively with the ideas to form a statement of purpose. Record the results.
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Determine the club officer positions. Possible positions might be president, vice president, treasurer and secretary. Record the results.
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Brainstorm on the requirements for membership. Work collaboratively to determine the membership requirements. Membership requirements might include age restrictions, a membership fee or other requirements. Record the results.
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Decide on a regular meeting location. Record the results.
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Determine a schedule of meeting dates and times. Record the results.
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Brainstorm any other club rules. Record the ideas and vote on each idea. Record the results.
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Review the charter components. Set a meeting for voting on the final charter.
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Collect an email address from each member. Tell the members that the completed charter will be emailed to them before the next meeting. Conclude the meeting.
Document Creation
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Open a new document on a computer word processor. Name the document something that will identify it as your club's charter.
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Use the recorded notes from the meeting to write the charter. Separate and organize each section into an outline.
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Print the finished charter. Email the finished charter to members to preview before the meeting.
Voting and Conclusion
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Attend the next meeting. Hold a discussion on the charter.
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Read each section of the charter. Vote on the section. If the section is rejected vote on changes.
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Read the final charter as a whole. Vote on the charter as a whole. If the charter does not pass hold a discussion on what needs to change. Repeat these steps until a final charter is approved.
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Conclude the meeting. Open a computer word processor and load the saved charter. Make any changes to the charter from the meeting. Print the finished charter for club records and e-mail the charter to all members.
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Tips & Warnings
If the club is associated with a national organization, college or university check to make sure that the charter fits within the regulations of the organization.
Vote on a provision for changing the charter should a change be needed.
References
Resources
- Photo Credit signing a contract image by William Berry from Fotolia.com
