How to Stuff an Envelope Properly
If you are starting a new job that requires professional clerical duties, mailing a personal or business letter or sending out a flier for a fundraiser or other event, you will need to learn how to properly stuff an envelope. Mail that is not presented properly can send a message to its recipient that you didn't care enough about him or her to spend the time to properly fold and insert items into an envelope.
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Instructions
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Address your envelopes before you stuff them, especially if they contain letters to clients or prospects. Envelopes may be addressed by using a printer to transpose an address directly onto an envelope by printing mailing labels that can be secured onto the envelope or by writing an address by hand. Handwritten envelopes should be used only when sending personal correspondence to a friend or family member.
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Gather the materials that must be placed into your envelope. If you have a lot of envelopes to stuff with similar information, find a large surface area to work at, such as a tabletop, desk or counter. Separate the different components of each mailing into separate piles within a reachable distance from where you will be working.
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Examine the largest sheet of paper that is to be included in the mailing. If the largest sheet is a typical 8.5-by-11-inch letter, it will need to be folded into thirds, with all smaller sheets or mailing components folded inside. If the largest paper size is significantly smaller than a normal letter size sheet of paper, you may fold the paper in half or leave it unfolded if it will fit inside your envelope.
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Slide the folded paper(s) into an envelope with the open end facing toward the bottom front of the envelope. Your recipient should be able to open the envelope flap, pull your letter out and read the contents of your mailing without needing to turn the paper around or upside down. Seal your envelope with a moist sponge if you are not using a self-sealing (or sticky back) envelope.
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References
- Photo Credit the envelope image by Kimberly Reinick from Fotolia.com
