How to Become a Notary Republic

A notary public serves as an official witness on behalf of the state when documents are signed.

A notary public is a person appointed by a state government to act as an official witness at the signing of important documents. A notary can also administer some oaths on behalf of the state. Notaries are often available at banks, post offices, libraries and other places where the public can easily access their services. Becoming a notary public is not difficult but does require some planning and investment, as well as a commitment to serving the state and the public in an honest manner.

Things You'll Need

• Government-issued identification
• Internet access
• Access to a surety (third-party) bond

Instructions

Get Certified as a Notary Public

1. 

   Each state certifies notaries public in their own way.

   Determine your state's guidelines. Each state has its own certification process for notaries public. Your state's secretary of state office will be able to guide you on specific requirements. The National Notary Association can guide you to your state's application.

2. Be sure you qualify for the standards. Most states require that a potential notary be at least 18 years old, reside in the state and have not been convicted of a felony crime or a crime of moral turpitude.

3. Have a filing fee and proof of bond ready, as most states will require this upon application. The filing fee in Texas, for example, is $21, and you must show proof of a $10,000 surety (third-party) bond.

4. Attend a seminar or workshop to educate yourself about the duties and standards expected of a notary public. Notary education can be obtained through the National Notary Association and at many community colleges.

5. Wait several weeks or months for your application materials to be reviewed and processed.

After You're Certified

1. 

   You will need to order your notary stamp and record book to start offering your services to the public.

   Purchase your own notary seal stamp and record book. If you become a notary at the behest of an employer, they may provide your stamp and record book for you. Be aware that these items are not the property of your employer. Because a notary can be called on any time to produce their records, you should keep your record book and seal even if you leave your job.

2. Offer your services publicly at your workplace, banks, postal shops and libraries. You may also register with a national registry of notaries.

3. Decide what to charge. Some states place limits or restrictions on notaries public charging fees for their services. Check what your local laws allow and determine a reasonable fee for your time and effort.

4. Keep your certification current. States vary on the duration of a notary's certification. Keep yours current according to your state's guidelines. Often you will have to resubmit your application and filing fee, although repeated education is not generally required.

Tips & Warnings

• Follow the laws. As a notary you are held to a high standard of adherence to ethical guidelines and laws about documentation. Know the laws and follow them, as ignorance is no excuse.

• Notaries public can be reported for dishonest or unethical behavior. Be on your toes and if you are reported and answer all the investigator's questions honestly.

References

• National Notary Association: What is a Notary Public
• State of Texas Secretary of State: Frequently Asked Questions About Notaries Public

Resources

• National Notary Association: Education and Training
• NotaryPublic.com: A National Registry of Notaries