How to Write a Business Fax

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Unlike regular faxes or memos you might send to friends or family members, business faxes must be addressed with a level of organization and professionalism. When sending a business fax, it is important to make the fax as clear and as concise as possible. It should be properly addressed to the correct contact and the cover sheet should include a description of the content to follow. A business fax often carries important information and should be treated as such.

  • Use a company letterhead that includes the company name and address. As an alternative, you can include the company name and address in plain text.

  • Include your name, position, address, phone number and e-mail address.

  • Write "Company Name:" on the following line, with the name of the company to which you are sending the fax.

  • Follow this with "To:" and the name of the person you are addressing.

  • Write "Recipient's fax number:" on the following line.

  • Write "From:" and list your name.

  • Write "Number of pages including this cover sheet:" and list the total number of pages in the fax.

  • Finish with "Notes:" and include any relevant details that should be considered along with the information in the fax.

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  • Photo Credit fax image by Ewe Degiampietro from Fotolia.com
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