How to Access a Mailing List Database

Find a mailing list database on your company's network.

A mailing list database can be useful for a number of purposes. With a mailing list database, users can easily create mail merge letters, labels and other mailing materials. Employees can also keep track of the addresses of key contacts and update them whenever information changes. Accessing an existing mailing list database is not difficult, but it is important to have the right information.

Instructions

1. Get the network location of the mailing list database from your supervisor or network administrator. Setting up the database on a shared part of the company network allows numerous employees to access the data at the same time.

2. Right-click on your desktop and choose "New" from the list. Select "Shortcut" to set up a desktop icon for the database.

3. Click the "Browse" button and navigate to the location provided by your boss or network administrator. Click "OK" to continue.

4. Verify the location of the shortcut and click "Next" to continue. Type a name for the shortcut, such as "Mailing List," and click "Next."

5. Click "Finish" to paste the shortcut, then double-click on the shortcut to open the database.

6. Click on the "Forms" tab to open the data entry form for the mailing list database. Enter the name and mailing address of a contact.

7. Click on the "Queries" tab and open one of the queries created by the database developer. Review the query results and send them to the printer or other program.

References

• Microsoft Support: How to Create a Shortcut on the Desktop