How to Write a Job Description for a Corporate Secretary

Corporate secretaries are a key member of the company.

A corporate secretary is a crucial component to any well-run organization. Responsible for all facets of board meetings and other board-related activities, an ideal corporate secretary will be bright, organized and professional. He or she should be capable of multitasking and comfortable working with high level executives. Writing a thorough job description is the first step in ensuring that job duties are clarified so that any future hires will meet the requirements of the position.

Instructions

Corporate Secretary Job Description

1. Determine the general tasks, skills and experience required. Duties may include setting up board meetings and contacting board members, attending meetings and taking minutes. She may also be required to prepare documents other than those put together by the legal or finance department. The corporate secretary may need to prepare budgets for board meeting expenses, such as food, lodging and transportation for the board members, too.

2. Decide the requirements of a corporate secretary in your particular company or industry. Requirements may include knowledge or experience in your industry or a relevant degree or certification. Proficiency in various software may be required. Some companies may prefer the corporate secretary to also be a paralegal.

3. Take the information gathered in the previous two steps and use it to write the corporate secretary job description. The first paragraph of the job description should describe the daily job duties. include administrative and other expected tasks. The second paragraph should describe the tasks that may also be expected for the position. Include any unusual duties in this paragraph. The next paragraph will list qualifications and expectations for the position. A thorough job description should also be able to be used as a job vacancy posting, as well as a reference document for performance reviews.

References

• Salary.com
• Career Builder
• Monster.com