How to Create a NACHA File With QuickBooks


A NACHA file allows you to send electronic payments to vendors without having to write checks or use debit cards. QuickBooks allows the use of direct deposits through its payroll subscription service for your employees. To use QuickBooks for the ACH (Automated Clearing House) debits from your bank to a vendor's bank, it is necessary to use a third-party program called InLattice. InLattice software, integrated with QuickBooks, will let you use a NACHA file to make the ACH debits from your bank account.

Things You'll Need

  • QuickBooks software
  • Payroll subscription
  • InLattice subscription

Creating a NACHA file using QuickBooks

  • Install QuickBooks onto your computer. Follow the automated prompts to create the data necessary for your company file. Make sure to include all banking information for the account you wish to transfer funds to and from. The payroll subscription will allow you to use direct deposit directly through Intuit for employees and payroll payments.

  • Purchase a subscription to the InLattice system. (See Resources.) InLattice is third-party software that integrates with QuickBooks that will allow you to create the invoices through QuickBooks and upload them to the InLattice system to be sent to customers via email. The system will also allow you to process the payments from customers from any one of a number of payment gateways.

    Vendors may upload their invoices to you using the same system, which will then post into your QuickBooks file.

  • Use the InLattice system to create the bank ACH or NACHA file. This will allow customers to pay direct online and vendors to receive payments the same way. All payments made and received can be integrated into QuickBooks easily.

  • Log in to your new InLattice account and open the login screen. You do so from the InLattice home page and logging in using the username and password you chose when you opened the account. You will need to enter some of the same information you put into QuickBooks, but it doesn't take long. Open your QuickBooks file in a separate window, and you are ready to start importing and exporting information between the two programs.

  • Import invoices and bills from QuickBooks to InLattice. On the left side of the InLattice menu are two buttons labeled "Export" and "Import." To import from QuickBooks into InLattice, click on the "Import" button and the InLattice software imports the invoices into the InLattice system. To export payments received or made through the InLattice system, simply use the "Export" button and choose the QuickBooks file to export to.

Tips & Warnings

  • Your customers and vendors will received detailed instructions on how to log in to InLattice to either pay or receive payment directly. The cost of this service usually runs about $10 monthly for up to 50 payments. Use of the direct deposit payroll service through Intuit will allow you to use InLattice for strictly vendor and customer payments.

Related Searches


Promoted By Zergnet



You May Also Like

  • NACHA Operating Rules & Guidelines

    NACHA refers to the electronic payments organization that manages the use and development of the Automated Clearing House (ACH) network. ACH is...

  • Types of ACH Payments

    Automated Clearing House (ACH) payments occur daily in the United States and are playing an increasing role in consumer and business financial...

  • What Is an ACH File?

    An ACH file is a file with the extension .ach, which is most often associated with Medlin Accounting. It is commonly used...

  • How to Use Excel for an ACH

    You can keep the records for your Automated Clearing House payments, also known as direct deposit, in Excel. The National Automated Clearing...

  • How to Use Quickbooks to Export Data

    Quickbooks is a well-known, powerful accounting software suited well for small businesses. You can export data from Quickbooks to help run your...

  • How to Create a File or Folder

    Creating a file or a folder is a basic computer skill that is essential to a computer user who wants to be...

  • How to Combine Two Companies in Quickbooks

    There are a few reasons why one would want to combine different companies into one data file in QuickBooks. One reason would...

  • How to Use Direct Deposit for Payroll With Quickbook

    Direct deposit is one of the convenient features offered through Intuit Payroll Services. Once you enter the payroll information (hours, pay rates,...

  • How to Create Users in QuickBooks

    Having multiple users on the same computer, or the same piece of software, can get pretty messy. QuickBooks, the accounting program from...

  • Anti Phishing Tools for the Mac

    Phishing is when someone is trying to get sensitive information from your computer remotely. They may be trying to steal serial numbers,...

Related Searches

Check It Out

Are You Really Getting A Deal From Discount Stores?

Is DIY in your DNA? Become part of our maker community.
Submit Your Work!