How to Insert Business Letters Into Envelopes

Business letters are used for a variety of reasons to help further a business.

Most companies send out business letters, from time to time, to let customers know about new products and services or to thank them for their patronage. Business letter etiquette dictates that you place your business letter into the envelope the correct way for the best presentation when the letter is opened. All forms of communication, including business letters, are important and make a lasting impression on current and prospective customers.

Things You'll Need

• Business letter
• No. 10 business envelope
• Ruler (optional)

Instructions

1. Choose the appropriately sized envelope. Nothing looks more unprofessional than a letter that's stuffed into an envelope that's too small. A No. 10 envelope is a standard business size.

2. Check to see that the customer's address at the top of the business letter matches the mailing address on your envelope. Look at the bottom of the business letter to make sure it has been signed by the appropriate staff member.

3. Lay your business letter on your desk, face down, with the salutation at the top.

4. Fold the bottom half one-third of the way up, which will be a little less then 4 inches. Use a ruler to measure where you should fold, if necessary. Make sure the sides are aligned and crease the fold.

5. Fold the top third of the business letter down toward the first fold. Stop about 1/2 inch short of meeting the first fold so it's easier to open the folded letter. Crease the second fold.

6. Insert the business letter into the envelope so the salutation is facing up toward the envelope flap and is visible when the envelope is opened. Seal the envelope.

Tips & Warnings

• Use a correct address format per U.S. Postal Service guidelines to ensure your business letter is delivered to its destination. The mailing address should follow this format:

• Mr. John Doe

• 825 Main Street

• Anytown, CA 90210

• Spell-check and grammar-check your business letter prior to sending it. Poor spelling and grammar make for an unprofessional letter.

References

• Redstamp.com: How to Insert a Letter Into an Envelope
• Advanced Etiquette: Letter Writing Etiquette