How to Write Good Job Descriptions


Writing a good job description is essential in recruiting many highly qualified candidates to submit their resumes and applications. Good job descriptions must be accurate and cover all of the essentials, including wages, job title and description and required education level and skills. Use concise language but be as specific as possible.

Things You'll Need

  • Computer
  • Start a new Word document, and create a header with your company name and contact information, as well as the title "Job Description."

  • Type "Job Title" and name the title of the position. Double space and type "Department" and indicate the department the employee will be a member of. Double space and type "Reports To" and name the title of the position's most immediate supervisor.

  • Type "Overall Responsibility" and write one sentence describing the job position as succinctly as possible. While most job positions feature several responsibilities, a good job description will contain a succinct summary of the most important aspect of the job so the candidates know what to expect.

  • Type "Key Areas of Responsibility" and create a bullet point list that delves into more detail about the job. Include any physical and/or administrative work the position might entail. For example, while a teacher's overall job description is to plan and implement a course for students, her job duties might also include lunch duty or holding a tutorial session once a week after school.

  • Type "Consults With" and create a bullet point list naming the titles of those whom this employee will be dealing with, whether their superiors or not. For example, the Night Manager might be regularly communicating with the Head of Security.

  • Type "Education" and list the degree requirements (if any). Include the specific type of degree if applicable, such as "Computer Science." If you prefer, but don't require, a higher level of education, list that as well, with the caveat "the best candidate will hold a PhD". A good job description will make the qualifications clear but explain which candidates might be given preference based on certain areas.

  • Type "Qualifications" and create a bullet point list of the qualities and skills the best candidates will have. This may be advanced a certain amount of previous experience, computer skills, the ability to lift a certain amount of weight, strong communication and people skills or the willingness and ability to travel for the job. As with the previous section, make it clear if you have any preferences, such as "the best candidate will speak fluent French."

  • Type "Term of Employment" and indicate exactly how long in months or years the contract is viable.

  • Type "Salary" and indicate the monthly or yearly salary as specifically as possible. Most salaries vary based on prior experience and degree, so providing a window such as "$35,000-$42,000" is appropriate. Some job descriptions omit salary and state "Salary commensurate with experience" or "Competitive salary."

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