How to Send Email to a Distribution List
Distribution lists collate email addresses and sometimes other information so you do not have to manually type out the addresses every time you wish to send an email. Distribution lists are useful if you want to send emails to a regular set of friends or co-workers, if you are running a mailing list newsletter or if you wish to contact a group of customers or clients at once. Distribution lists are a built-in feature of Outlook, Microsoft's proprietary email software, and Exchange, the company's corporate, enterprise-solutions software. Some Web-based clients such as Gmail also offer distribution list support.
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Instructions
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Outlook/Exchange
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1
Open Microsoft Outlook or Microsoft Exchange.
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Click "File," then "New," then "Mail Message" to create a new email message.
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3
Type the email you wish to forward to your distribution list.
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Click the "To" button at the top of the New Message window.
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Select your distribution list from the box of contacts and lists. Click "OK."
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Click "Send" to forward your message to your distribution list.
Gmail Group
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7
Log in to Gmail (see Resources).
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Click "Compose Message."
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Type the email you wish to forward to your distribution list.
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Type the name of your group in the "To" form. Gmail's distribution lists are called "Groups." You can set up a Gmail Group by clicking "Contacts," then clicking the icon with two people and a "+" on it (to the left of "Search Contacts"). Title your group, then click "All Contacts." Select members you wish to add, then click "Groups" on the right side. Under "Add to," select your new group name.
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Click "Send" to send your message to your Gmail group.
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References
Resources
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