If you are working on a variety of projects or attending various meetings, it may be necessary to track your work hours for your employer. Microsoft Outlook’s Calendar, which allows you to log meetings, appointments, lunches and unusual work schedules, can be used to track and calculate your hours worked during a specific period of time. Tracking your hours in Microsoft Office 2007 is a straightforward process.
Open the calendar in Microsoft Outlook 2007.
Specify the search parameters in the “Search” box along the top right corner of the calendar. For example, if you wanted to calculate the hours spent working with a specific client, you would search by the term you associate with the client, such as the client’s name or the location of the job site. You can also specify a weekly specific time frame.
Right-click on the bar containing the identifying fields in the page displaying the search results and select “Customize Current View.”
Click on “Fields.” Select “Duration” from the “Available Fields” column and click “Add.” Click “OK” twice. This will insert a duration field into the search results page so you can calculate the duration of each entry.
Navigate to the “Duration” field to find a list of the time spent in each appointment. This automated process will make calculating the hours a simple process, as all the information is in one convenient place.
Tips & Warnings
- There are dozens of fields that can be added to your search results page, such as “Optional Attendees” and “Required Attendees” to give you a more complete view of the meetings or appointments that you are calculating.
- While the journal feature does not automatically take information from the calendar, it can be used to track time and may be a better alternative for keeping track of your hours worked.
- You can click on the "Start" field to sort your appointments by date and hone down the entries to a specific week.
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