How to Import Email Addresses


Adding email addresses to an address book individually can be time consuming. Fortunately, there is a more efficient way of adding a large number of email addresses at once.

Things You'll Need

  • Microsoft Outlook
  • Open Microsoft Outlook and select "Import and Export" found under the "File" menu.

  • Click on "Import from another program or file" or "Import Internet Mail and Addresses" and select "Next."

  • Select which program you wish to import email addresses from in the list under "Import Internet Mail and Addresses." Follow the instructions to import your email addresses by clicking "Next."

  • Find the file you'd like to import and save it as the Tab Separated Value (.tsv) or the Comma Separated Value (.csv) form if the file containing your email addresses is not supported or found in the provided list.

  • Select "Import from another program or file" and select "Next" after saving your file as (.cvs) or (.tsv). Select "Comma Separated Values (Windows)" in the provided field and select "Next."

  • Select the "Contacts" folder as the import destination for your email addresses. Click on "Next."

  • Select the file that holds your newly imported email addresses and click on "Map custom fields." Arrange the CSV columns to match with the Microsoft Outlook address fields. Drag the column title to a specific set of information such as "Name" or "Email address" to create the new map.

  • Select "OK" and "Finish" to finalize the import process.

Tips & Warnings

  • Try using Microsoft Word to save your file as a (.csv) if you are unsure how to create a supported file.
  • Create a backup of your current "Contact" folder before making any changes or importing new email addresses.

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  • Photo Credit email @ image by Witold Krasowski from
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