How to Write a Lease Termination

Be clear and thorough when writing a lease termination letter

Terminating a lease can be a tricky situation, particularly if you are breaking your lease early. Even if your landlord is sympathetic and understanding, the fact remains that you signed a contract, and you may be held liable for certain fees. Whether you have fulfilled the terms of your original lease or not, it's important to clearly state all terms of the lease termination in a written document for both you and your landlord to sign.

Instructions

1. Write the opening and clearly state that this is a lease termination with your consent (type your full name) and agreed to by the landlord (type his full name and title). Include the date the lease began and the length of the lease, as stated by your contract, and the date you are planning to move out.

2. State any lease termination penalties included in your contract. Write the total amount due for any applicable fees and include how and when you will be reimbursing your landlord for these fees. If you are terminating your lease due to infractions by your landlord that are in violation of your contract, quote those stipulations as well. Detail the action by your landlord that violated the contract and indicate any compensations owed to you as stated by the contract.

3. Include a checklist for property damage similar to the one you filled out when you moved in. Schedule an inspection with your landlord prior to your move-out date and have her fill out the checklist and sign it, releasing you from any additional charges after you move out.

4. Write a list of contact information for your various utility companies, and indicate what dates you have ordered service to be shut off. If you break your lease early but power is still running to your apartment, the company will bill the landlord, who will in turn bill you and possibly charge additional fees. It's important to clearly explain in the lease termination letter that you have discontinued all utilities, waiving yourself of financial responsibility.

5. Type your full name and your landlord's full name at the bottom of the document beneath two lines for signatures, as well as two lines for the current date. Be sure you and your landlord sign both copies of the lease termination, one for each of you to keep.

References

• Apartment Ratings: Writing a Lease Termination Letter