How to Add Rows to a Table in MS Word

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If you’ve ever struggled with making columns of text or figures line up properly in Microsoft Word, it’s time to start using tables. In Word 2007, you’ll find options for inserting tables in the “Insert” tab; in Word 2003, it’s the “Table” menu, then “Insert” and “Table.” But once you’ve created a table, if you need to add lines, pressing the “Enter” key won’t do; adding a carriage return only makes the current table cell deeper.

  • Open a new Microsoft Word document and insert a table or open an existing document that includes a table.

  • Place your mouse cursor in a cell of the row above or below where you want to add a row.

  • Click in the Table Tools/Layout tab, which appears toward the right of the Ribbon once you click in the table. (The other tab that appears for tables is Table Tools/Design, which contains options for the look of the table.)

  • In the Table Tools/Layout tab, click either the button labeled “Insert Above” or “Insert Below.”

  • Repeat as necessary to add more rows.

Tips & Warnings

  • If you add too many rows, or rows in the wrong place, you can delete them by clicking the button next to “Insert Above” in Step 4. Click the “Delete” drop-down button and select “Rows.”
  • Add columns to an existing table in much the same way. In Word 2007, click “Insert Left” or “Insert Right” in the “Rows and Columns” panel of the “Table Tools Layout” ribbon. In Word 2003, click “Table,” “Insert” then “Columns to the Left” or “Columns to the Right.”

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