How to Organize Office Storage

Organize office storage by labeling all storage boxes to help keep track of files.

Trying to organize office storage is never easy. In fact, organizing paperwork and office supplies can get downright intimidating and is very easy to postpone. Loose office supplies and unorganized files can lead to chaos and poor productivity, so it is essential to take time out to organize office supplies and files in a neat, orderly storage unit. The result will be a well-organized office area.

Things You'll Need

• File folders and cabinets
• Highlighters
• Black marker
• Plastic storage containers
• Medium to large cardboard boxes
• Tape
• Ziploc-style bags
• Plastic pencil cases
• Magazine holders
• Paper shredder
• Recycling bin

Instructions

1. Organize files. First split up files into two batches: a pile that needs to be discarded and a pile of important documents needing to be placed in storage. Create a separate category for each file; color code and label files that will go into a storage container to better keep track of where files are going.

2. Use medium to large sturdy boxes to hold files once they are organized. Keep files in their categories (for example, contract and legal documents, time sheets, or business contacts) and then label each box according to each category. Place all files in their designated boxes and tape up each box to secure the files.

3. Store loose, small equipment supplies, like paperclips, rubber bands or staples, in plastic Ziploc-style bags or plastic supply boxes. Using sealable bags or boxes will prevent loose supplies from becoming lost or from spilling out should you decide to place them in storage containers.

4. Toss and recycle old or damaged magazines and periodicals. Purchase magazine holders to store magazines and periodicals you want to save. Order them by title, alphabet or date for a cleaner, more organized look. Label magazine holders by the names of the magazine titles.

5. Store office supplies in a designated area. Utilize desktop organizers and trays for organizing smaller office supplies. Store any writing utensils in plastic pencil cases and loose supplies (such as rubber bands, staples or push nails) in Ziploc-style bags, and place them in desk drawers. Invest in extra cabinets or storage containers to hold loose office supplies that you access frequently. Be careful to have enough store space so your cabinets or desk drawers do not overflow.

Tips & Warnings

• Invest in a paper shredder to discard unwanted documents more quickly.

• Consider investing in recycling bins that will hold recyclable office materials if you do not already have them.

References

• Business Know How: 25 Office Organizing Tips
• I Need More Time: Office Organizing Tips
• Capital PC User Group Entrepreneur: How Do You Become Organized?