How to Configure Microsoft Outlook 2007 to Recive Gmail

Google's IMAP server makes it easy to configure your Gmail account in Outlook

Microsoft Outlook 2007 offers a powerful tool to manage multiple email accounts that use a range of protocols, from Microsoft's proprietary Exchange format to more traditional POP- and IMAP-based email accounts. As Outlook 2007 can easily handle multiple email accounts, you may want to configure the client to retrieve personal emails from your Gmail account, so you have access to your personal accounts on the go, just as you do with your business email accounts. Thankfully, Google offers an IMAP server that allows easy integration between Gmail and Outlook 2007.

Things You'll Need

• Gmail account
• Microsoft Outlook 2007
• Internet connection

Instructions

1. Open Microsoft Outlook 2007. Open the Tools menu along the top of the screen, and click on "E-mail Accounts." Next, select the "Add New E-mail Account" option.

2. Enter basic Gmail account information. In the first setup windows that opens, enter your display name (used on all outgoing emails sent from Outlook 2007), your Gmail address (including the @gmail.com domain) and your Gmail account password. At the bottom of the screen, check the "Manually configure server settings" box to setup the Gmail IMAP server. Click "Next." In the next dialog box, select "Internet E-mail" so that Outlook asks the right questions to setup your Gmail account.

3. Provide server details for Outlook 2007 to use. Your basic user information, entered in Step 2, will be automatically transferred to the configuration screen. Next, provide server details. Under Account Type, choose "IMAP." The incoming mail server for Gmail is imap.gmail.com and the outgoing (SMTP) server is smtp.gmail.com. For logon credentials, use your full email address, including @gmail.com, for the username. You can set Outlook 2007 to remember your password if do not want to type it each time you open Outlook. Make sure the check box for "Secure Password Authentication (SPA)" is left unchecked. Click on "More Settings."

4. Configure advanced settings. In the More Settings menu, there are several tabs that include advanced setup options. Click on the "Advanced" tab to set up server ports. The incoming server (IMAP) must be set to port 993, with SSL encryption selected. The outgoing server (SMTP) should use port 587 with TLS encryption.

5. Open the "Outgoing Server" tab. After setting ports, click on the "Outgoing Server" tab. Make sure that "My outgoing server (SMTP) requires authentication" is checked, and that it is configured to use the same settings as the incoming server.

6. Click "OK." Click "OK" to close the advanced settings menu. Next, click "Finish" to finalize Gmail account setup in Outlook 2007. If you have a large number of emails and files stored in your Gmail account, it will take a few minutes for Outlook 2007 to finish synchronizing with your Gmail account.

References

• Gmail Help: Outlook 2007
• Microsoft Office: Add or remove an e-mail account