How to Copy & Paste From a File Into an Email
Many computer users do not compose email messages directly in their email program. Instead, they take advantage of the spell-checking features and the font, spacing and color editing options of word processing programs to craft their messages beforehand. Images, charts and graphs are also commonly created in third-party programs before being added to an email message. Once you understand the required commands, copying and pasting nearly any content from a file into an email message becomes a quick task.
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Instructions
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Open the file containing the information you want to copy and paste.
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Click at the beginning of the block of content you want to copy, then hold your mouse button down and drag until reaching the end of the block. Release your mouse button to highlight the content.
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Press the "Ctrl" and "C" keys simultaneously to copy the content to your computer's clipboard. Use the "Command" and "C" keys if you use a Macintosh operating system.
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Open your email program and create a new email message.
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Click within the body of the newly created message.
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Press the "Ctrl" and "V" keys simultaneously to paste the content from your clipboard into the email message. Use the "Command" and "V" keys if you use a Macintosh operating system.
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Tips & Warnings
Most programs also allow you to use menu options to execute the copy and paste commands. Find these commands by clicking the "Edit" in the menu bar at the top of the screen and selecting your desired command.
The Macintosh "Command" key is sometimes called the "Apple" key. You will see an Apple logo printed on the key if you use an Apple-branded keyboard.
Some email programs can only handle plain text. If you use such a program, any formatting such as fonts, colors or table organization will be removed from the text you paste into the email.
References
- Photo Credit laptop image by martini from Fotolia.com
