How Do I Show Certified Mail on a Business Letter?

Send your business letter by Certified Mail.

Certified Mail is a service that's offered by the United States Post Office. You have to pay extra for this service, but it's worth the money if you need proof that someone received your letter. The mail carrier will have the recipient sign for the letter upon delivery. You can verify delivery of Certified Mail online using the article number on your receipt. If you want a copy of the signed form, ask the counter clerk for a return receipt, which is offered for an additional fee.

Things You'll Need

• USPS Form 3800
• Business letter

Instructions

1. Obtain a Certified Mail form from your local post office. This form is green, and is called Form 3800.

2. Place the sticker on your business letter. Be sure to place it in the correct position--just above the delivery address. This sticker shows the recipient that your letter is Certified Mail.

3. Pay the correct postage for the type of service you want. After that, you can leave the letter with the counter clerk, who will send it to its destination.

Tips & Warnings

• You can send Certified Mail only to addresses in the United States and its territories, or to FPOs and APOs.

• Choose Restricted Delivery if you want a specific person to sign for the letter. You will have to pay extra for this service.

References

• USPS Certified Mail