How to Add Email Addresses to a Distribution List From Messages

A distribution list is used to group together the email addresses of people you email. You can create and find distribution lists in Microsoft Outlook. According to Microsoft Office Online, distribution lists are stored in the Contacts folder by default. When you receive a distribution list from someone, you can save it to your Contacts folder directly from the email message. You can also add an email address to a previously created distribution list. Distribution lists save time, allowing you to update your contacts at one time and email the entire group at once.

Instructions

1. Open the message you received in Microsoft Outlook.

2. Right-click on the email address in the "Message" header, and choose "Add to Outlook Contacts."

3. Update the person's information, adding his company, title, alternate emails, web address, phone numbers and addresses. Then, click on "Save & Close."

4. Minimize the message, and click on "Contacts."

5. Double-click on the distribution list, and choose "Select Members."

6. Select "Contacts" from "Address Book," and double-click on the new contact you added in Steps 2 and 3. Then, click on "OK."

7. Click on "Save & Close" to update the distribution list.

References

• Microsoft Office Online: Create and Edit a Distribution List