How to Save in PDF Format
A PDF file can be printed to provide a professional looking document for a business meeting or to use as a common format to share a particular file. You can save to a PDF format from many types of programs, including Microsoft Office and OpenOffice.org. This means that you can easily share your documents online, using e-mail or by using a USB flash drive to send or view the file.
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Instructions
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Using Microsoft Office
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1
Click on the Microsoft Office button and highlight the "Save As" option.
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Click the PDF option.
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Select a name for the form, workbook, presentation or document that you are saving as a PDF. You also can type in a name if you cannot find one to use.
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4
Put a check in the "Open File After Publishing" box If you want to immediately view the PDF after it has been created.
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Set the page range that is needed by clicking "Options" and selecting the range of pages that you want to save.
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Click "Publish" to save the form, workbook, presentation or document as a PDF.
Using OpenOffice.org
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Open a word processing document in OpenOffice.org Writer or a spreadsheet in OpenOffice.org Calc.
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Click the File drop down menu and select "Export as PDF."
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Click the "Export" button from the PDF Options dialog box.
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Select a location for the PDF file on your system and click the "Save" button.
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Wait for the program to complete the PDF conversion.
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Tips & Warnings
The "Open File After Publishing" box is only available if you have a PDF reader, such as Adobe Reader, installed on your system.
If you do not have the PDF option available in Microsoft Office, a PDF creator such as Adobe Acrobat has not been installed on your system.
