How to Let Applicants Know They Didn't Get the Job
Hiring managers have a responsibility to maintain the professional image of their company. Informing a job applicant as soon as possible that they did not get a job is one way to enhance the company's reputation of efficiency. This courtesy also allows job applicants to move on and continue with their job search. Be respectful, yet brief, in your explanation of the rejection.
Instructions
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Send a letter
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Send the applicant a letter, rather than an email or a phone call, if you do not wish to invite further discussion of the matter. People may be more likely to hit the "reply" button on their email or return a phone call.
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Tell the candidate that you appreciate his interest in the position, but that the position has been filled. It is your decision whether or not to tell the applicant why he was not selected. The applicant may appreciate knowing what he could improve for the next interview. On the other hand, discussing areas of improvement may encourage some applicants to get back in touch with you to try to get the job again.
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Personalize the rejection letter by using the applicant's name, rather than writing "Dear Applicant." Include a few other personal pieces of information, such as the date of the interview. Using personal touches, rather than just a form letter, makes your rejection letter appear more professional.
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References
Resources
- Photo Credit the envelope image by Kimberly Reinick from Fotolia.com
